The General Data Protection Regulation (GDPR)

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Employee Privacy Notice            

 

Parents Privacy Notice      

 

       

Pupil Privacy Notice          

  

 

 Information Management Handbook 

 

 

 

 

 

 

 

The GDPR is a piece of EU-wide legislation which will determine how people’s personal data is processed and kept safe, and the legal rights individuals have in relation to their own data. The regulation will apply to all schools from 25 May 2018, and will apply even after the UK leaves the EU.

 

There are also stronger rights for individuals regarding their own data.

  • The individual’s rights include: to be informed about how their data is used, to have access to their data, to rectify incorrect information, to have their data erased, to restrict how their data is used, to move their data from one organisation to another, and to object to their data being used at all

New Requirements

The GDPR is similar to the DPA (which schools should already comply with), but strengthens many of the

DPA’s principles. The main changes are:

  • DPO appointed, who will advise on compliance with the GDPR and other relevant data protection law
  • Privacy notices must be in clear and plain language and include some extra information – the school’s ‘legal basis’ for processing, the individual’s rights in relation to their own data
  • Schools will only have a month to comply with subject access requests, and in most cases can’t charge
  • Where the school needs an individual’s consent to process data, this consent must be freely given, specific, informed and unambiguous
  • There are new, special protections for children’s data
  • The Information Commissioner’s Office must be notified within 72 hours of a data breach
  • Schools will have to demonstrate how they comply with the new law
  • Schools will need to carry out a data protection impact assessment when considering using data in new ways, or implementing new technology to monitor pupils
  • Higher fines for data breaches – up to 20 million euros